Hotel Group Sales Blog

Optimizing Groups Sales, Revenue & Cost

4 Steps to improve GOPPAR in Group Sales

Hotel Performance measurement has evolved over time and one of the latest measures is GOPPAR( Gross Operating Profit Per Available Room). This is considered a better measure than REVPAR(Revenue Per Available Room) for the hotel's performance as a whole since REVPAR only looks at room revenue and ignores non-room revenue and cost completely. GOPPAR becomes even more relevant for the group segment since hotels have many costs associated with selling and servicing groups and groups have significant spend on non-room aspects like F&B, meeting space rental, audio-visual, etc. each of which have different profitability. 

While many hotels have now started measuring performance by GOPPAR, how do we actually improve it? In the group segment, following are some of the aspects to manage well to improve GOPPAR.

Manage Contracted Non-Room Revenue

Revenue management has become increasingly sophisticated for guest rooms,but many hotels still use the gut-feel technique (well, not really a technique) to manage non-room revenue. This must change and equal responsibility for meeting budget must be assigned to meeting space and catering as revenue and profit generators. More specifically, hotels should define targets  for revenue and profit for conference rooms by seasonality and strive to meet that in every quote. It should also be reviewed often and updated for changing market conditions.

Consider the following from HOTSTAT MENA report. Even though ADR and occupancy fell, and expenses increased, GOPPAR increased due to F&B demand,.
Doha hotels felt the effects of the summer slowdown early as performance levels dropped during May with a 1.3 percentage point reduction in occupancy to 74.9% and a 2.8% fall in ARR to US$210.27. The softer rooms performance saw a 4.4% decline in RevPAR, however stronger food and beverage demand resulted in a 4.9% growth in TRevPAR to US$408.85. Although operating expenses were higher during the month, the increase in overall revenues was sufficient enough to ensure the GOPPAR increase of 1.8% to US$181.52.

This shows how important it is to have a holistic view in order to capitalize on one aspect when another is not doing so well.

Increase Non-Contracted Revenue Per Attendee

Conference attendees have budgets beyond what the conference organizer has contracted. Hotels should aim to get the most from that spending ability by cross selling other services and amenities to group attendees. For example, hotels can offer a discount on their bar or spa to group attendees and attract not just the attendees staying in the hotel but ones staying elsewhere too. Getting these promotions in front of the attendees at the right time can be a challenge, but can be done effectively using the event's mobile app or hotel's own mobile app like the free app provided by Insta Event Management.

Plug Profit Leaks

To win group business, hotels offer a myriad of freebies including upgrades, complimentary rooms, discounted rooms, etc. While these may be necessary to gain the business, it's important to watch what you give away and factor it into the price. Make sure your revenue managers and revenue management systems factor all these into pricing a group. 

Further, all costs associated with group sales and service must be factored into the budget and profitability goals should be assigned with those factored in. Group sales staff salaries, costs of reservation agents entering group reservations into PMS, agents taking calls for group bookings should all be factored in to get the full picture. 

In essence, all group pricing should be done based on not just revenue goals, but also profit goals if you are to really support an increase in GOPPAR.

Aim for Balanced Sales

Revenue managers at hotels with significant meeting space understand that space is more profitable when sold with room component than when it's sold to catering only events. So, in order to achieve maximum profitability, hotels should try to sell these two assets in a balanced way so as to not sell out one and reduce value of the other.

Implementing these can go a long way in optimizing your GOPPAR, but these are tough to include in a sales process without the proper tools. Insta Event Management has revenue management for contracted non-room revenue, a mobile app to cross sell and increase non-contracted revenue, profit goals based pricing, and room to space ratio analysis to support increasing your GOPPAR while improving your speed to market significantly. To schedule and online one-on-one presentation or request a free trial, send us a note by clicking here.
Share on LinkedIn

A Lesson From Retail Industry to Reduce OTA Commissions

Retailers, online or brick and mortar, have used one technique effectively to increase repeat sales that hotels can learn from. The concept is simple - offer incentives or coupons to existing customers for repeat business. Hotels can use the same technique to gain more direct bookings and make OTAs more of a referral partner like online shopping comparison sites.

This might be an over-generalization and there are obviously differences between retail and hotel industry. We look at some of these below.

Rate Parity

Unlike retailers, hotels have a rate parity agreement with OTAs they don't want to violate, but it only covers publicly available rates. Websites like Hotwire offer unpublished rates without making them available online, so a coupon should work the same way and shouldn't be available online and hence doesn't violate parity agreements

Coupon Delivery

An additional complication that hotels have in terms of sending out coupons is to make sure that the coupons cannot be transferred or republished on coupon sites, which then becomes a grey area in terms of it being a publicly available rate. Some delivery options are as follows.

Loyalty Program

One way is to tie the coupon to a loyalty program so you have to sign in to use the coupon. This makes it easy for the customer to use it since it's stored in a convenient location and no code is necessary. 

Mobile App

If you have a mobile app, make sure users register themselves and tie the coupon to that specific instance of the app. The app also makes it easy for the customer to find and use the coupon and can also be built to remind customers of coupon expiry. 

PMS Profile

Another way is to tie it to the PMS profile at booking, so the coupon is only valid for a profile that already existed in the PMS. Hotels will have to add this feature to their booking engine or redirect coupon users to an engine that supports such a check and sits on top of the regular booking engine.


Retailers send coupons to as many people as they can and don't worry too much about whether the person or someone else used the coupon or if someone published a coupon code online. Hotels, however have to be careful due to rate parity reasons mentioned before. So, how can hotels have go beyond their existing customers and have a broad audience while making sure rate parity clauses are still met? Following are some segments that can be targeted.

Group Attendees

Attendees of events at your hotel is one such segment even if they are not staying at your hotel using other touch points with the hotel. It's possible to physically hand out paper coupons to attendees, but is more likely to be lost. If the group has a mobile app or facility, hotels can partner with the group to push the coupons. For groups that don't have a mobile app, hotels can provide them one by partnering with companies like Insta Event Management Mobile App to provide groups an app they can use for their marketing and hotels can use for coupons as well as future marketing.

Friends and Family

Hotels can also allow people to book for a certain number of their friends and relatives. By limiting the number of people, hotels eliminate the risk of the rate being public, but still broaden the audience by that multiple. 


In conclusion, like referral sites work for online retailers, OTAs should ideally be just a referral site for the first time customer. Once a guest has stayed at your hotel, he/she should have an incentive to book your hotel direct on your website and a coupon gives them just that. They could still compare hotels on OTA sites and you might lose him if your compset is better in spite of the coupon, but if they decide to book your hotel, chances are they will book on your website and use the coupon. It's not as good as a direct reservation generated through reputation and digital marketing, but can be still better than paying OTA commissions.

GroupRevMax allows hotels to convert group attendees to leisure travelers using their mobile app that hotels can provide free to group organizers and can then use as a marketing tool to enhance direct booking and customer loyalty. Click here to learn more.
Share on LinkedIn

Efficiency of your RFP pipeline

Sales Efficiency Series - Efficiency of your RFP pipeline

More than ever before, hotel sales teams are finding themsleves under RFP overload along with increasing demands on speed to market. How can they meet these competing demands? In today’s blog we look at how Insta Event Management eliminates RFP hell in three simple steps


Step 1 – Consolidate Leads

Insta Event Management consolidates leads from any lead sites that a hotel signs up for and displays all leads in one place, nicely tabulated with pertinent information like source, due date, dates of stay, rooms requested, etc. It supports independent lead generation sites, brand websites, and convention bureau sites for consolidation, eliminating the need for sales managers or a coordinator to visit multiple websites looking for leads.

Step 2 – Score Leads

Once the leads are consolidate, Insta Event Management scores them relative to each other for best fit and probability of conversion. Following are some of the factors used to determine which groups are best fit for the hotel and which have the highest probability of converting.


Best Fit

  1. Profitability
  2. Current group pace on requested dates vs. historic pace
  3. Space to room ratio requested vs. available
  4. Lead Time
  5. Group Size

Conversion Probability

  1. Rate requested vs. hotel’s current group rate
  2. Star rating if requested
  3. Is this a repeat customer?

Step 3 – Assign Leads

Once leads are consolidated and scored, they are assigned to different sales managers based on pre-set criteria like geography, market segment, group size, lead time, etc.

End Result 

These 3 steps help hotels in the following ways

  1. Increase sales efficiency and productivity by eliminating all manual tasks that are not associated with actually responding to an RFP
  2. Increases probability of conversion by responding to the best fit leaf with maximum probability of conversion first and gaining the first response advantage


Does your hotel need to streamline RFP management? Click here to request a free trial of Insta Event Management.

Share on LinkedIn

Tiered Group Rates - A win-win for hotels and event planners?

Tiered Group Rates - A win-win for hotels and event planners?

It's the dilemma impacting many organizations in the meetings industry. The planner wants to offer more rooms at an attractive rate for attendees. The hotel wants to wait to see if business and leisure travelers will represent better business.

“Everyone’s trying to drive rate,” Heidi Voorhees, MBA, CAE, Senior Vice President, Housing, Experient, says. “No matter where you turn in the hotel industry, the conversation is all about ADR growth.”

Hotels have plenty of reasons to turn bigger profits, too. A combination of higher transient demand and limited supply growth make the current environment very much a seller’s market. This presents some potential challenges on the planner’s side of the negotiation table.

“A lot of groups are under-blocked,” Voorhees says. “Still, even as group demand increases, it’s been challenging to secure more rooms.”

A Real Solution For Rooms And Rates

The good news? There is a strategy that can satisfy both sides: rate yielding.

“Rate yielding is a tried and true technique,” Voorhees says. “Airlines have been using this model to sell tickets for years.”

In addition to airlines, online travel agents like Priceline and Expedia use the same type of approach to maximize profits and sell more rooms. For group rate yielding, the two parties work together to secure an introductory rate for a pre-determined allotment of rooms. As the registration period continues, the hotel can evaluate their transient demand to determine when to provide more rooms for the group and where to set their rates. The state of the market and historical registration activity help dictate how to set new hotel costs.

“Successful rate yielding relies on understanding the show cycle,” Voorhees says. “You have to take into consideration the typical booking patterns to know how many times and when to adjust the rate.”

However, those rate adjustments should not be an arbitrary amount. As a planner sorts through the details of a hotel contract, yielding must be a big part of the discussion.

“It’s important to start with a low introductory rate, but it’s equally important to negotiate the end game,” Voorhees says. “The client has to know the maximum rate they’re willing to accept. Make sure the language in the contract supports that range.”

Voorhees and Experient have already seen rate yielding’s impact. By using rate yielding at CONEXPO-CON/AGG in Las Vegas, the blocks at 13 MGM properties grew by 15 percent over contracted value at lower-than-market rates.

Appeal To Attendee Buying Behaviors

In addition to keeping planners and hoteliers happy, this strategy can keep smiles on the faces of the most important people: the attendees.

“When you think about the perception of travelers who book through OTAs, they’re used to seeing incremental increases in prices online as they approach their travel dates,” Rick Benoit, Manager, Housing Services, Experient, says. “That’s why a tiered process is especially important in this strategy. Rather than a $200 room immediately becoming a $500 room, you can taper and layer the rooms into the block.”

“Those smaller cost adjustments are an easier pill for attendees to swallow,” Benoit adds.

A Strategy To Fuel Success In The Future

With limited new hotel construction and a forecast for more business travel, rate yielding is a term that will start to pop up in more conversations around the industry.

“It’s on the cutting edge,” Benoit says. “It’s going to be a very effective strategy to use in the next few years when rates are really high.”

Voorhees and Benoit both highlight that rate yielding may not be the right move for every meeting, but it can certainly pay dividends for many groups in desperate need of more rooms. 

Insta Event Management is considering variable pricing as a feature to it's group revenue management functionality and wants your feedback. What do you think? Would you like this feature for your hotel? Let us know your comments below.

Republished from:

Share on LinkedIn